Banking & Transactions (Money In / Money Out)
This is where you record cash and bank movements that aren't already captured by an invoice or a bill — for example cash sales, direct expenses, bank charges, and transfers.
Where: Transactions (Money In / Money Out) and Bank Accounts.
Behind the scenes: every Money In / Money Out you save posts a balanced double-entry journal entry (one side to the income/expense account, the other to the cash/bank account). That's why these entries flow straight into your Profit & Loss, Cash Flow and Balance Sheet. See Reports.
Bank & cash accounts
Set up the accounts money actually moves through — your bank account(s) and cash in hand — under Bank Accounts. Each transaction picks the account it went in/out of, and the account's balance is the running total of everything posted to it.
Your cash & bank balance appears on the Dashboard, the Cash Flow report, and the AI ("baki bank sekarang").
Money In
Use Money In for income received that isn't tied to an issued invoice — e.g. a cash sale, interest received, or other income.
Typical fields: date, amount, the income account (what kind of income), the bank/cash account it landed in, an optional contact, description and attachment.
Money Out
Use Money Out for money spent — e.g. rent, utilities, supplies bought directly, bank charges.
Typical fields: date, amount, the expense account (what it was for), the bank/cash account it came from, an optional contact, description and attachment.
Tip: pick the most specific income/expense account you can. That's what makes your Profit & Loss meaningful — vague categorisation now means unclear reports later.
Refunds
Refund-type transactions are supported so returns/refunds are recorded correctly rather than distorting your normal income or expenses.
AI Document Scanner (OCR) — scan receipts & bills
Instead of keying an expense by hand, you can scan a receipt or a supplier bill and let ASPLUS read it.
Where: Scan Document (also reachable at the older scan-receipt link).
How it works:
- Upload a photo/PDF of the receipt or bill.
- ASPLUS reads the key fields (amount, date, supplier) and shows a review screen.
- You check/adjust, choose the accounts, and save — it becomes a transaction (or a bill, when the document is detected as a bill).
Cost: OCR uses 1 AI credit per usable scan. Unreadable/oversize/failed scans are free. AI credits are per-company — see the AI Platform.
My scan came out blank or wrong
Very blurry photos, unusual layouts or oversized files can fail to extract. Retake the photo in good light, crop to the receipt, and try again — a failed scan isn't charged. You can always fall back to entering the transaction manually.
Banking & Transactions FAQ
When should I use Money In/Out vs an Invoice or Bill?
Use an Invoice when you're billing a customer who will pay later (it tracks the receivable). Use a Bill for a supplier invoice you'll pay later (it tracks the payable). Use Money In/Out for direct cash/bank movements that don't need that credit tracking — cash sales, direct expenses, bank charges.
I recorded a transaction with the wrong date in the past — will reports update?
Yes. Back-dated entries trigger a background recalculation of carry-forward figures. Give it a moment and re-open the report. See Troubleshooting.
Can the WhatsApp AI record money in/out for me?
Yes, on Pro/Lifetime. AIRA can propose a Money In/Out from a message like "Rekod duit masuk RM500 jualan tunai" — but it always shows a summary and asks you to Confirm before anything is saved. See AI Platform.
Does deleting a transaction fix my books cleanly?
Deleting a manual entry removes its journal entry and triggers a recalculation. If your reports look off afterward, run Books Integrity (see Reports) to confirm nothing was left dangling.